When the messenger is torn from setting tasks, private messages, and questions, “When can I expect an answer on my task?” this is the right call – it’s time to implement a task management system. This article will give you simple tips on making your team friends with a new tool.
If you are reading this article, you are already ready to implement a project management system solution. Although many in the team can be annoyed by this alignment, the transition to a new teamwork management tool always causes resistance. Everyone is used to their “crutches” and is not ready to spend time building a new business process.
For your team, the first three points will be the most relevant. So let’s start convincing the team that it’s time for you to implement a unique service for staff management, CRM, control system, and task setting.
Face the Problem: Write out Everything That Does not Suit the Team
Your employees will definitely have something to say here. Some tasks in the project in the form of voice messages are worth something—time to lift all discontent. Together, formulate and write down all trigger factors.
Discuss all objections. Submit your position.
Here are the most common ones that your team may encounter.
- “I’m used to keeping my tasks in notes, it’s inconvenient for me to keep them in a common application.”
Counterargument: only with the help of general sprints can we track and adjust the workload of the team and personnel for each employee. An efficient task management system is not about control but about the transparency of processes. Set tasks, evaluate the result, analyze the path, and make adjustments in the next month.
- “I keep work tasks together with personal ones, so it’s more convenient for me to plan my day.”
Counterargument: this method has a place to be. But here comes another point, which is described below.
Designate what tasks the task manager should solve and how you will evaluate the effectiveness after implementation.
You can rely on the pains of the team that are associated with setting tasks in a messenger. But, as a rule, a task manager is implemented for several reasons:
- Improving communication within the team;
- Increasing the transparency of processes;
- Work in sprints (there is a specific pool of tasks for everyone in the team, and it needs to be completed in a specific period – from a week to two);
- Save information on workflows in one place;
- Look for growth points and scale up, optimizing the team’s strength.
Outline the metrics you will track to understand performance. For example, we will work in sprints. Therefore, the primary indicator for us will be the achievement of the goal of each sprint.An important point. The task manager is not a magic pill. The main resource and the opportunity to succeed lie in your team’s potential. Create an atmosphere where the team can feel their belonging to the outcome of events, involve them in the process, and you will find your tool.
The main advantage of a task manager over a simple messenger is that all information will finally be collected in one place in an orderly manner. It will be an additional tool that will help you on the way to achieving results.