Are you trying to collect payments from your vendors? Or are you a freelancer trying to get your wages from your clients?
If so, you need to create an invoice. An invoice is a statement of record that describes the services completed.
But before you can create an invoice you want to figure out how do invoices work.
This short guide will show you everything you need to know about understanding invoices and how to send an invoice.
Here’s what you need to know:
How Do Invoices Work?
An invoice provides proof of work completed between an entrepreneur and vendor. It’ll also state how much the entrepreneur is owed for her work. It then provides instructions on how to send the payment.
Invoices also help keep records of payments for both parties. It serves as a receipt that each party can use to record their debits or credits.
In the event of an audit, you can use an invoice to prove that you sent or received a payment. If you’re an entrepreneur, you might have to share a copy of the invoice with a bank to receive your payment.
Creating an Invoice
So how do you go about creating an invoice to share with your vendors?
The easiest method is to use a free invoice template first. This helps cover the basics of an invoice. You can then edit it to your liking.
You want to ensure that your invoice has your company’s information written clearly at the top of the page.
You want to also include your company’s logo. Make sure you include your company’s address as well as your tax identification number.
You should also create a reference number for each invoice. This makes it easier for you and your vendors to keep track of payments.
Make sure you also include a deadline for when you expect payment. This should be discussed with your clients ahead of time as well.
Finally, let’s look at a few best practices for creating an invoice.
You want to provide the client with a digital copy and a hard copy. Send one to their email address and another to their mailing address. Make sure you provide several options on how they can pay you.
For example, you can request that they mail you a check. Or you can request them to transfer money to your bank account. Or you can provide a QR code to a payment authorization address.
You want to make it as simple as possible for them to pay you.
Now You Know How Do Invoices Work
Now you know how do invoices work and can create the best invoice for your needs.
An invoice works as a proof of receipt for services completed. It can also serve as a receipt that one received payment.
You want to use a template to create your invoice. Then you can edit it to your liking by adding your logo and altering the style. Your main focus should be to provide clear instructions on how your clients can pay you.
You can learn more about creating an invoice on our blog!